Privacy Policy

1. Introduction

1.1. This Privacy Policy (“Policy”) describes how Safebooks, Inc. and its wholly  owned subsidiaries and affiliates (collectively, “Safebooks”, “we”, or “us”)  collect, use, disclose and otherwise process personal information in connection  with the management of our business and our relationships with customers,  visitors and event attendees (“Engagers”).

1.2. This Policy explains Engagers rights and choices related to the personal  information we collect when:

● Interact with our websites, including www.safebooks.ai as well any other  websites that we operate and that link to this Policy (our “Sites”);

● Visit, interact with, or use any of our offices, events, sales, marketing or  other activities;

● Use our platform, including software and other products and services  (the “Solutions”)

1.3. This Policy does not cover:

● Applicants and employees information.

● Organizational Use – When using our products or services on behalf of  an organization (e.g., an employer), the use is administered and provisioned by the organization under its policies regarding the use and  protection of personal data. For any questions about how data is being accessed or used by the organization, please refer to the relevant privacy policy and/or contact  the organization directly.

● Third Parties – This Policy does not apply to any products, services,  websites, or content that are offered by third parties and/or have their  own privacy statement.

1.4. Safebooks determines the purposes for and means of the processing of personal information as described in this Policy unless expressly specified  otherwise.

2. Personal Information Collection

2.1. We may collect the following types of personal information:

● Business contact information, such as first and last name, professional  title, business affiliation and address, email, and phone number.

● Services account information, such as the Solutions used by Engagers,  webinars and other events Engagers sign up for, transactions, and business relationship information.

● Communications with us, including questions or inquiries Engagers may  send us, and any information that was created, input, submit, post, upload, transmit, store or display on our Sites.

● Information from cookies and other automated technologies, such as  information about the devices Engagers use to engage with our Solutions and Sites, and online activity data. For more details about the  technologies we use, the categories of information we collect, and how  we use this information, please review our Cookie Policy.

2.2. We may also obtain personal information from other sources, including:

● Third parties, such as business intelligence services, event co-sponsors,  and other data providers.

● Public sources, such as company websites and our pages on social  media platforms.

3. How we Use Personal Information

3.1. We use personal information for the following purposes:

● Safebooks Site. When Engagers visit our Sites, we use personal information to interact with them, provide relevant marketing data and  information, connect about our Solutions, personalize or customize the experience (based on preferences or geography, for example), conduct  research (such as to test the performance and layout of our Sites), and  to improve the content and availability of the Sites.

● When Engagers interact with any publicly accessible blogs, community  forums, comments sections, discussion forums, or other interactive features on our Sites, we may display any information that was posted and that information might be read, collected, and used by others who  access it.

● Compliance and protection. We also use personal information to comply  with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities; protect  rights, privacy, safety, or property (including by making and defending  legal claims); audit our internal processes for compliance with legal and  contractual requirements and internal policies; enforce the terms and  conditions that govern our Solutions; and prevent, identify, investigate,  and deter fraudulent, harmful, unauthorized, unethical, or illegal activity,  including cyberattacks and identity theft.

● In addition, Engagers will receive notice when personal information  about them might be shared with third parties, providing the opportunity  to opt-out.

● We will only use Engagers personal information as described in this  section if we have a valid legal ground for the processing under applicable laws. Our legal grounds for processing include:

○ Consent, where Engagers have consented to the use of your personal information (including, where applicable, to receive marketing communications);

○ Legitimate interests, such as to promote, develop and improve our Sites and Services, to protect our legal rights, and to establish, exercise, or defend legal claims, provided that such interests are not overridden by the Engagers interests or their fundamental rights and freedoms;

○ Legal obligations, including to comply with tax and accounting obligations.

○ We may also process Engagers personal information when necessary to protect vital interests.

4. How We Share Personal Information

4.1. We share personal information with:

● All Safebooks entities in the US and worldwide, for purposes consistent  with this Policy.

● Service providers. Companies and individuals that provide services on our behalf or help us operate our Services (such as hosting, information  technology, customer support, email delivery, and website analytics services). Safebooks contractually requires all its third-party business  partners with whom it shares personal information to take commercially  reasonable steps and implement policies to safeguard your personal information, and to not use your personal information for any purpose  other than to assist Safebooks in serving its customers.

● Professional advisors such as lawyers, auditors, bankers, and insurers,  in the course of the professional services that they render to us.

● Authorities such as but not limited to law enforcement, government  authorities, and private parties, as we believe in good faith to be necessary or appropriate for the compliance and protection purposes described above.

● Business transferees. Acquirers and other relevant participants in business transactions (or negotiations for such transactions) involving a  corporate divestiture, merger, consolidation, acquisition, reorganization,  sale, or other disposition of all or any portion of the business or assets  of, or equity interests in, Safebooks (including in connection with a bankruptcy or similar proceedings). We may assign or transfer this Policy, as well as your account and related information and data, including any personal information, to any person or entity that acquires  all or substantially all of our business, stock or assets, or with whom we  merge.

4.2. Safebooks does not sell the personal information we collect as “sale” is defined  in Virginia, Nevada, Colorado, and California.

5. Use of Cookies and Web Technologies

5.1. Safebooks Sites, Solutions, and advertisements may use automatic data  collection tools such as cookies, embedded web links, and web beacons.  Additional details about how Safebooks uses these technologies, and how  Engagers may limit our use of online tracking technologies is described in our Cookie Policy.

5.2. When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email. We (or service providers on our behalf) may then send communications and marketing to that email. You may opt out of receiving this by connecting us at https://safebooks.ai/contact-us/general/.

6. Third-Party Links

6.1. The Sites may include links to third-party sites, products or services. Engagers’  access to and use of these third-party sites, products or services may result in  the collection of or sharing of information, including personal information.

6.2. These third parties have separate and independent privacy policies, Safebooks  is not responsible or liable for Engagers interactions with such third-parties. 

6.3. The option to link to such third-party sites, products or services is not an  endorsement or representation regarding any third-party sites, products or  services. Safebooks encourage Engagers to review and understand such third parties privacy policies.

7. Security

7.1. Safebooks maintains (and requires its service providers to maintain) appropriate organizational and technical measures designed to protect against  unauthorized access, alteration, disclosure or destruction of personal information, while taking into account the nature of the personal information  and the processing, and the threats posed.

8. International Transfer of Information Collected

8.1. Safebooks is a U.S.-based company which operates globally. When interacting with our Sites, Engagers provide personal information stored in the US.

8.2. Safebooks may transfer the personal information received to affiliates and third  parties as described above.

8.3. Safebooks operates globally, interacting with affiliates and the third parties based in the United States, European Union, and in other countries around the world, some of which may not have laws that provide equivalent protections for  personal information as the laws in the countries in which Engagers may reside.

8.4. Safebooks implement appropriate safeguards in accordance with applicable  law to protect the information we transfer, including by using European Commission approved standard contractual clauses.

9. Privacy Choices

9.1. Unsubscribe from marketing communications:

● Engagers may unsubscribe from marketing-related communications by following the instructions at the bottom of received emails or by contacting us.

● By opting-out from marketing-related communications, marketing-related  communications will continue to receive service-related and other non marketing communications, until ceasing the use of our Services linked  to those service updates.

9.2. Privacy rights.

● Depending on location, Engagers could be entitled to submit the following requests about their personal information:

a. Provide information about our processing of personal information and allow access to Engagers’ personal information.

b. Deletion of personal information maintained about Engagers.

c. Update or correct inaccuracies in Engagers personal information.

d. Transfer a machine-readable copy of Engagers’ personal information directly to them or to any designated third party.

e. Restrict the processing (including sharing) of Engagers personal information.

f. Object to Safebooks reliance on its legitimate interests as the basis of processing Engagers personal information that impacts your rights.

● To exercise the above requests, please contact us at privacy@safebooks.ai.

● To avoid security breaches, Safebooks will need to authenticate the Engager’s identity before responding to the request and to assess whether these rights apply.

● Additionally, applicable law can limit these rights, for example, by prohibiting Safebooks from providing certain sensitive information in response to an access request and limiting the circumstances in which the Company must comply with a deletion request.

● While we endeavor to satisfy the requests we receive, any Engager that  might be unsatisfied with the response to their request, has the right to reach out to a privacy or data protection regulator in their country.

10. Children’s Personal Information

10.1. Safebooks solutions are not intended for use by children. If you have reason to  believe that a child has provided personal information to us, please contact us  at privacy@safebooks.ai. We will use commercially reasonable efforts to delete  such personal information.

11. U.S. State Privacy Laws

11.1. Some U.S. state privacy and data protection laws like the California Consumer  Privacy Act (CCPA) and Virginia Consumer Data Protection Act (VCDPA)  require specific disclosures for state residents. If you are a resident of a state  that has imposed specific privacy requirements, please refer to our US State Privacy Notice.

12. Retention

12.1. We retain personal information for as long as necessary to fulfill the purposes  for which we collect it, including for the purposes of satisfying any legal,  accounting, or reporting requirements, to establish or defend legal claims, or for  fraud prevention purposes. To determine the appropriate retention period for  personal information, we consider the amount, nature, and sensitivity of the  personal information, the potential risk of harm from unauthorized use or  disclosure of personal information, the purposes for which we process personal  information and whether we can achieve those purposes through other means,  and the applicable legal requirements.

13. Changes to This Policy

13.1. If there are any material changes to this Policy, you will be notified by our  posting of a prominent notice on our Sites prior to the change becoming  effective or as otherwise required by law. We encourage you to periodically  review this page for the latest information on our privacy practices. Your  continued use of our Sites constitutes your agreement to be bound by such  changes to this Policy.

14. Contact Information

For any question or inquiry regarding this Policy or about our privacy practices, please contact us:

Email: privacy@safebooks.ai

Postal Address: 1207 Delaware Ave #672, Wilmington, DE 19806

This Policy was last reviewed and approved by Safebooks’ CISO on June 4th, 2024.